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5x5 rule in PowerPoint [How to use it]

You’re sitting in a conference room, eagerly waiting for the keynote speaker to begin their presentation. But as soon as they click the first slide, they realize that the presentation is a disaster. The slides are cluttered with information, the font is difficult to read, and the colors clash. You find yourself struggling to stay focused and by the end of the presentation, you’ve forgotten most of what was said.

Sound familiar? Unfortunately, this scenario is all too common in the world of presentations. But fear not! There’s a simple rule that can help you avoid this fate and make your presentations visually appealing and easy to understand: the 5 by 5 rule.

What is the 5 by 5 Rule?

The 5 by 5 rule states that each slide in a PowerPoint presentation should have no more than five bullet points and each bullet point should have no more than five words.

This rule is based on the idea that humans have a short attention span and can only process a limited amount of information at once. By keeping your slides simple and to the point, you can ensure that your audience stays focused and remembers what you’re saying.

“Simplicity is the ultimate sophistication”  —  Leonardo da Vinci

Why is the rule Important?

The 5 by 5 rule helps to create a visual balance on each slide. By keeping your slides simple and to the point, you’ll free up your audience’s mental bandwidth, allowing them to focus on your message and enjoy the experience. Your presentation will become memorable, and your audience will be eager to listen.

So, whether you’re giving a lecture, a workshop, or a business presentation, the 5 by 5 rule is a simple guideline that can help you create presentations that are visually stunning, easy to follow, and, most importantly, engaging.

How to implement the 5x5 rule

  • First, determine the most important information to include in your presentation.

  • Next, break down this information into simple and concise statements, using no more than five lines of text or five bullet points per slide.

  • Consider using visual aids such as images, graphs, and charts to help convey information and make your presentation more engaging.

Example of the 5 by 5 Rule in Action

Let’s imagine that you’re giving a presentation on the benefits of meditation. Here’s an example of a slide content that follows the 5x5 rule.

  • Increases focus

  • Reduces stress

  • Improves sleep

  • Boosts immunity

  • Enhances overall well-being

See how simple and easy to understand? Now, compare it to a slide content that doesn’t follow the 5x5 rule.

Meditation has been shown to increase focus and reduce stress, improve sleep and boost immunity, and enhance overall well-being, making it an important tool for modern-day life.

The second slide is cluttered and difficult to understand. Your audience will likely struggle to stay focused and remember what you’re saying.

Work with us

Whether you’re a seasoned professional or just starting out, adhering to the 5 by 5 rule can make all the difference in your presentation’s success.

However, if you find that you need expert help in creating a visually stunning and effective presentation, don’t hesitate to reach out to us. Our team of experts has years of experience in presentation design and can help you bring your vision to life. So don’t wait, contact us today and take your presentations to the next level!


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