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Writer's pictureMrunalini Dhas

How to make a conference presentation [Agency Advice]

Last week, Daniel, a marketing director for a fast-growing tech startup, reached out to us after he found himself dreading his upcoming conference presentation. "I need your help,” he said, "I’m sure my slides are informative, but honestly, they feel a bit... flat. How do I take all this data and turn it into something that will keep the audience awake and engaged?"


As a presentation design agency, we’ve seen this scenario play out more times than we’d like to admit. The struggle is real. You’ve got the data, the strategy, and the insights. But when it’s time to present, something’s missing. So how do you make a good conference presentation that doesn’t just check off the informational boxes but truly captivates the room?


We’ve got you covered. In this blog, we’ll dive into the secrets of creating a conference presentation that grabs attention, gets people talking, and leaves them inspired—not just yawning. Let’s get into the nitty-gritty of how to make a conference presentation that people actually want to sit through.


How to make a conference presentation


1. Start with a Hook—And No, We Don’t Mean a Boring Statistic

Picture this: You’re at a conference, listening to a speaker go on and on about a topic that’s mildly interesting, but you can’t stop checking your watch. How do you avoid being that person? It all starts with your opening.


Forget the “thanks for having me” or “I’m really excited to be here” lines. The audience doesn’t need pleasantries; they need engagement. A solid hook at the beginning of your presentation is your best chance to get everyone’s attention. Start with a provocative question, an anecdote, or—if you’re feeling bold—something unexpected. If you’re talking about a product launch, don’t just say, “This is our new software.” Instead, open with something like, “What if I told you you could save 10 hours a week with just one click?” That’s a hook that has people leaning forward.


Why Hooks Matter

Hooks are essential because they allow you to immediately establish the relevance of your presentation. The audience is there to hear something that will benefit them—whether it’s knowledge, insight, or a potential solution. If you open by addressing their pain points or asking a thought-provoking question, you immediately capture their attention and give them a reason to stay engaged.


However, don’t go for a hook just because you heard it’s important—make it relevant. If you’re talking to a room full of accountants, an opening about how AI is disrupting finance will probably grab their attention more than an anecdote about your weekend getaway. Understand your audience and tailor your hook accordingly.


2. Make Your Slides More Than Just Bullet Points—Tell a Story

It’s tempting to load your slides with bullet points. We get it—it’s easy, it’s safe. But guess what? It’s also incredibly boring. The magic of a good conference presentation lies in the narrative.


Your audience is there to be entertained and informed. So, don’t just throw a bunch of stats at them and expect them to connect the dots. Build a story. Show them how your data applies to their lives. If you’re presenting about a new product, talk about the problem it solves. Show the struggle before introducing your solution, and then highlight the impact it will have. Think of it like this: if your presentation were a movie, would anyone want to watch it? Or would they check out halfway through?


The Power of a Narrative

Humans are wired for stories. From the beginning of time, we’ve passed knowledge and experiences through storytelling. So why should your presentation be any different? You want your audience to feel something—whether it’s excitement about your product, empathy for the problem you're solving, or admiration for your innovative approach. A well-structured narrative allows you to evoke those emotions while keeping the presentation focused and coherent.


Use the classic “problem-solution-impact” structure. First, present the problem your audience is facing (this is your emotional hook). Then, introduce your solution, showing how it directly addresses the challenge. Finally, describe the impact of your solution—how does it change the status quo?


3. Simplify, Don’t Dumb Down

This one’s a toughie. You’re an expert in your field, and your audience likely knows a thing or two about your topic as well. So, what happens when you try to show off by using all that jargon you’ve mastered? You risk losing your audience.


Instead, strive to simplify complex ideas. Take your audience on a journey where you break down the information into digestible pieces. Use visuals to complement your points. Remember: the most powerful presentations are the ones that make complicated things easy to understand. A well-designed infographic or a clear, simple graph can speak volumes more than a list of technical terms.


How to Keep It Simple

Let’s face it: Not everyone in the room is an expert in your field (and even if they are, they’re probably hoping to learn something new in a way that’s easy to absorb). Keeping things simple doesn’t mean dumbing them down—it just means focusing on what truly matters and presenting it in a way that’s accessible. Start by identifying the key message you want to convey and then eliminate anything that doesn’t serve that purpose.


If you're sharing data, make sure to present it visually. A well-constructed pie chart or bar graph can communicate information much faster than a series of numbers. You’re not giving a lecture; you’re telling a story. And the easier it is for your audience to follow that story, the more successful your presentation will be.


4. Use Humor, But Keep It Relevant

We’re not suggesting you break into a stand-up routine (unless you’re a comedian by trade, in which case, go wild). But humor is a secret weapon for making your conference presentation memorable. A well-timed joke or witty comment can break the ice, lighten the mood, and make your audience feel at ease.


The key is to make sure it aligns with the tone of your presentation. If you're talking about something serious, like cybersecurity risks, keep the humor light. But if you’re discussing the future of tech, a clever analogy can help people grasp your points quicker and with a smile.


Benefits of Humor in Presentations

Humor can be a game-changer when it comes to audience engagement. It helps you build rapport, reduce nervousness (for both you and the audience), and keep people’s attention. But be mindful: humor should never be at the expense of your message. When in doubt, aim for light and relatable humor that enhances your content instead of distracting from it.


5. Engage Your Audience with Questions—Yes, You Can Involve Them

Don’t make your presentation a one-way street. Involve your audience. Ask open-ended questions that encourage thought and participation. This can work even in larger settings. Asking questions during your presentation does two things: it forces people to think and it helps you gauge if your audience is following along.


And if you’re not sure about engagement, try this sneaky trick: ask a question, and when no one answers (because, let’s be honest, no one wants to be the first to speak up), respond yourself—with a surprising answer. Not only does this keep the conversation alive, but it also makes the audience feel like they're part of the discussion, even if they're not speaking directly.


Why Questions Are Key

Asking questions during your presentation doesn’t just break up the monologue; it helps you create a connection with the audience. Think of it as a mental check-in. You’ll get feedback on whether your message is sticking, and it keeps people actively listening instead of zoning out. Bonus points if you use the questions to subtly lead your audience to your main takeaway.


6. Keep It Short—Leave Them Wanting More

We’re not saying you should rush through your material, but let’s be real: no one remembers a presentation that goes on forever. The best conference presentations are concise. Stick to your key points, and leave the rest for follow-up conversations or additional materials. Your audience will thank you later.


If you’re unsure about timing, practice, practice, practice. Knowing how to make a conference presentation that fits comfortably into your time slot is crucial. When you end on time, you not only respect your audience’s time, but you also create an air of professionalism and competence.


Why Brevity Is the Soul of Wit

A tight, concise presentation is far more effective than one that rambles on. With limited attention spans, audiences are more likely to remember the key points you hit hard rather than every single detail. Think of it as the difference between a memorable 90-minute movie and a 3-hour epic that drags in the middle. When you make your presentation shorter but richer in value, it’s more likely to leave a lasting impression.


7. End with a Call to Action—And Make It Count

The end of your presentation isn’t just a chance to say “Thanks for listening!” It’s your last shot to make an impact. Leave your audience with a clear takeaway: What do you want them to do with this new information? Whether it’s to sign up for a demo, join your movement, or connect with you later, make sure your call to action is crystal clear.


And here’s a pro tip: instead of a generic “any questions?” (which is often met with awkward silence), ask something specific like, “What’s the one takeaway you’ll remember from today?” This engages the audience’s thoughts and ends your talk on a high note.


Why a Strong Call to Action Works

Your call to action is the moment your audience transitions from passive listeners to active participants. It’s your opportunity to steer them toward the next step, whether it’s buying your product, signing up for your newsletter, or just reaching out for a deeper conversation. Make sure it’s a strong, clear, and relevant next step that feels natural, not forced.


Work with us

explore our business presentation services

If you’re still unsure how to transform your next presentation into a showstopper, remember that we’re here to help. Whether you need a full strategy for your slides, help with narrative design, or just some polished graphics to make your data pop, we’ve got you covered.


Reach out to us at Ink Narrates, and let’s create a conference presentation that people will talk about long after it’s over.

 
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